Steps to Consider

Begin with prayers and reflection.

Consult with the Local Spiritual Assembly or relevant Bahá’í institution for guidance and approval.

Ensure that the fundraiser aligns with Bahá’í principles for fundraising: voluntary, confidential, and spiritually dignified.

Only Bahá’ís can contribute to the Bahá’í Fund; however, other may participate in fundraising activities that benefit charitable or community-building initiatives.

Review previous fundraising events, gathering feedback and data to assess successes and areas for improvement. Use these insights to refine strategies and set goals for this year’s fundraiser.

Setting clear and quantifiable goals can help to guide the planning and implementation of Fundraising efforts. Establishing metrics helps to track progress, evaluate effectiveness, and refine future events.

Also it may be helpful to clearly define which specific Funds or activities the fundraiser will support.

Establish clear goals (financial and/or participation-based), keeping in mind that the focus is on participation over amount.

To host a successful fundraiser, it may be helpful to first define its purpose and audience. Consider the interests of the participants and align the event with your fundraising goals. The venue and format should also support the chosen activity—for example, a concert requires a stage and sound equipment, while a silent auction may require a different setting.

Below are some examples of various types of fundraising events. Choose a joyful, spiritually uplifting type of an event that allows your community to exemplify the Bahá’í principles:

Devotional Gatherings – Prayers and reflections on the Institution of the Fund.

Educational Events – Deepening on the significance of the Fund.

Artistic or Cultural Events – Music, poetry, storytelling, or art showcases.

Silent Auctions – Handmade crafts, books, or services.

Service-Based Fundraisers – Community clean-ups or making care packages.

Virtual Fundraising – Online events, webinars, or coordinated giving campaigns.

Below are some creative fundraising ideas to consider:

Arts & Crafts Sale – Sell donated handmade goods.

Talent Show or Concert – Feature performers from your local community.

Bake Sale or Cooking Event – Offer homemade goods or host a cooking class.

Online Fundraising – Host a fundraiser online.

Themed Fundraising Dinners – Host potlucks or community meals.

Book Sale or Book Club – Collect book donations or host a book club.

Community Garage Sale – Create a garage sale for Bahá’í in your community from donated household items.

Sponsored Challenges – create a campaign for your community such as saying a prayer for the fund each day for 19 days.

Storytelling Events – Organize open mic nights.

Always ensure fundraising efforts reflect Bahá’í principles—voluntary, confidential, and spiritually uplifting.

Present your idea to the Local Spiritual Assembly.

Consult with the Local Assembly (or the National Office if there are no Local Assemblies in your area) to ensure all plans reflect the dignity and full confidentiality of contributions.

While fundraising events can generate significant contributions, some investment is required. To stay on top of expenses, create a detailed budget before planning. Common costs may include:

Venue rental

Catering or refreshments

Invitations and promotional materials

Tables, chairs, and dining essentials

Sound and lighting equipment (if not provided)

Miscellaneous expenses

Use a spreadsheet to list all necessary items, research average costs, and include a buffer for unexpected expenses. Proper budgeting ensures a smooth and financially responsible event.

After consulting on event logistics, assign clear roles to ensure smooth execution. Designate a lead contact to oversee planning, answer questions, and keep the team aligned with goals. Clearly define responsibilities to avoid miscommunication and ensure everyone knows their role.

Before proceeding, select a date and venue, keeping in mind:

Planning ahead – Allow ample time for securing a venue and promoting the event.

Annual events – Keep timing consistent so participants know what to expect.

Scheduling conflicts – Avoid Holy Days, national holidays, or major community events.

Weeknight vs. Weekend – Consider when participants are most available (weekends for daytime events, weeknights for shorter evening gatherings).

Once the date is set, create an event outline detailing the flow of activities to ensure an organized and engaging experience.activities, including devotions, presentations, and giving opportunities.

Assign Roles – Host, facilitator, treasurer, tech support (if virtual).

Promote the Event: Ensure promotional materials (if any) reflect the spirit of giving and unity.

With event details set, it's time to spread the word using a multi-channel approach to reach the community effectively.

Promotion Strategies:

Announce at Nineteen Day Feasts and community gatherings.

Send personal invitations via email, direct mail, or home visits.

Distribute flyers and digital invitations (PDFs for easy sharing).

Utilize social media (if appropriate) to increase awareness.

Include event details in Feast letters, newsletters, or community websites.

Encourage attendance based on the spirit of participation, not obligation.

Be strategic and accessible—provide digital and printable materials so friends can easily share and invite others.

Now it's time to bring all your preparation to life! Ensure everything is in place before opening the doors:

Final Preparations:

✅ Set up the venue – Coordinate arrival times, parking, decorations, and seating.
✅ Organize volunteers – Assign tasks and confirm responsibilities.
✅ Prepare logistics – Arrange registration, auction displays, and refreshments.
✅ Test technology – Run through presentations, sound, and visuals if needed.

For larger events, provide clear guidelines in advance so everyone knows their role, arrival time, attire, and shift length. Consider a quick practice run to address potential issues beforehand.

Hosting with Spirit & Joy:

Start with Prayers & Readings – Set a reflective and spiritual tone.
Create a Welcoming Environment – Foster unity and participation, avoiding pressure.
Facilitate the Activity – Keep the event engaging and aligned with Bahá’í values.
Share Stories & Reflections – Highlight the spiritual impact of giving.
Educate on the Fund – Offer brief insights on why contributing is a privilege.
Ensure Confidential Giving – Provide a discreet, voluntary contribution process.

During the Event:

✔ Engage with guests – Build connections and strengthen community bonds.
✔ Check in with attendees – Ensure they are enjoying the event.
✔ Show gratitude – Smile, have fun, and express appreciation for their presence.

A well-organized and uplifting event will leave participants feeling inspired and eager to continue supporting the Fund!

Confidentiality is Key – Contributions should be handled privately and securely.

Provide Options for Giving –

In-person collection (discreet contribution box).Allow for anonymous donations in a secure and private manner.

Provide information on online giving options for those who prefer digital transactions. Online donations via Bahá’í Fund website or approved channels.

Encourage direct contributions rather than public pledges.

Designate a Trusted Treasurer – Ensure that a designated trusted individual (such as the Treasurer) collects and submits funds promptly and properly to the appropriate Fund.

Thank Participants – Privately or collectively, emphasizing appreciation for their spirit of giving.

Reflect on the Event – Gather feedback and insights on what worked well.

Share Updates (if applicable) – Let the community know how their contributions support the Faith. Share reflections on how the event helped strengthen community unity and understanding of the Fund.

Encourage Regular Contributions – Remind friends that supporting the Fund is a continuous opportunity. Provide updates (if applicable) on how the contributions will support Bahá’í initiatives.

The event may be over, but the follow-up is just as important!

✅ Thank Participants – Send prompt thank-you notes to attendees, volunteers, and supporters.
✅ Share Results – Update the friends on the fundraiser’s impact and the amount raised.
✅ Gather Feedback – Distribute a brief survey to assess strengths and areas for improvement.

Survey Questions to Consider:

What aspects of the event were most/least successful?

How did you hear about the event?

Did this event feel like a meaningful way to support the Fund?

What could make future fundraisers more effective?

Tracking feedback ensures continuous improvement, making each event more impactful and engaging!